Charging and Remissions Policy

Policy adopted 25th November 2014 – Click here to download a copy of this document.

Responsibilities

The Governing Body of the college is responsible for determining the content of the policy and the Headteacher for implementation. Any determinations with respect to individual parents will be considered jointly by the headteacher and Governing Body.

Prohibition of Charges

The Governing Body of the college recognise that the legislation prohibits charges for the following:

  • education provided during college hours (including the supply of any materials, books, instruments or other equipment);
  • education provided outside college hours if it is part of the national curriculum, or part of a syllabus for a prescribed public examination that the pupil is being prepared for at the college, or part of religious education;
  • tuition for pupils learning to play musical instruments if the tuition is required as part of the National Curriculum, or part of a syllabus for a prescribed public examination that the pupil is being prepared for at the college, or part of religious education;
  • entry for a prescribed public examination, if the pupil has been prepared for it at the college;
  • examination re-sit(s) if the pupil is being prepared for the re-sit(s) at the college;
  • education provided on any trip that takes place during college hours;
  • education provided on any trip that takes place outside college hours if it is part of the National Curriculum, or part of a syllabus for a prescribed public examination that the pupil is being prepared for at the college, or part of religious education;
  • Supply teachers to cover for those teachers who are absent from college accompanying pupils on a residential trip;
  • transporting registered pupils to or from the college premises, where the local education authority has a statutory obligation to provide transport;
  • transporting registered pupils to other premises where the governing body or local education authority has arranged for pupils to be educated;
  • transport that enables a pupil to meet an examination requirement when he has been prepared for that examination at the college;
  • transport provided in connection with an educational trip.

Charges

The Governing Body of the college has agreed that the following activities are chargeable:

  • board and lodging on residential visits (not to exceed the costs)
    • the proportionate costs for an individual child of activities wholly or mainly outside college hours (‘optional extras’) to meet the costs for:
      • a:) travel
      • b:) materials and equipment
      • c:) non-teaching staff costs
      • d:) entrance fees
      • e:) insurance costs
  • individual tuition in the playing of a musical instrument
  • re-sits for public examinations where no further preparation has been provided by the college
  • costs of exam fees where students who are entered do not attend
  • costs of non-prescribed examinations where no further preparation has been provided by the college
  • any other education, transport or examination fee unless charges are specifically prohibited
  • breakages and replacements as a result of damages caused willfully or negligently by pupils (i) extra-curricular activities and college clubs.
  • purchase of equipment/revision guides/musical instruments/calculators which the college can purchase at discounted cost

Remissions

Children whose parents are in receipt of the following support payments will, in addition to having a free college lunch entitlement, also be entitled to the remission of charges for board and lodging costs during residential college trips. The relevant support payments are:

  • Income Support (IS);
  • Income Based Jobseekers Allowance (IBJSA);
  • Support Under Part VI of the Immigration and Asylum Act 1999;
  • Child Tax Credit, provided that Working Tax Credit is not also received
  • the guarantee element of State Pension Credit; and
  • an income related employment and support allowance that was introduced on 27th October 2008.

Voluntary Contributions

Parents will be invited to make a voluntary contribution for the following:

  • when trips are not a necessary part of the National Curriculum
  • are not part of a syllabus for a prescribed public examination that the pupil is being prepared for at the college
  • are not part of the college’s basic curriculum for religious education

The terms of any request made to parents will specify that the request for a voluntary contribution and in no way represents a charge in addition the following will be made clear to parents:

If contributions exceed the cost of the trip or activity the excess will be used for pupil rewards.

  • that the contribution is genuinely voluntary and a parent is under no obligation to pay; and
  • that registered pupils at the college will not be treated differently according to whether or not their parents have made any contribution in response to the request

The responsibility for determining the level of voluntary contribution is delegated to the Headteacher.

Voluntary contributions will be used to:

  • pupils travel cost
  • pupils board and lodging
  • materials and equipment
  • entrance fees to museums, theatres etc
  • insurance costs